Wednesday, August 28, 2013

Re: SRRA Minutes

All,
 
I came home from town today about 11:30 am and a Sheriff's deputy was parked on Silver Saddle and SRR. Yea, Yea, Yea,  Thanks Al.
 
Ron 


On Fri, Aug 23, 2013 at 9:22 PM, Jim Garland <4cx250b@miamioh.edu> wrote:

SRRA DIRECTORS MEETING

MINUTES

August 22, 2013

 

Present:  Jim Garland, Al Webster, Ron Billingsley, Susie Schoenberg, Bob Holzer, and Carole Garland (not a Board member but took minutes).

 

The meeting was called to order at 6:05 pm. 

 

The first order of new business was a review of the 2013 finances.  Taking into account expenditures as of 8/22/13, SRRA has $4,947.67 left in the treasury. The reserve account is significantly smaller than the $8000 targeted (for two years accumulation).

 

Next was a discussion of road conditions east of the RR tracks and a review of Bob Sherwin's commitment to complete his work on the road later this autumn. An email from a concerned resident expressing impatience and concern was shared with the Board. 

 

Motion: Al Webster moved that SRRA obtain from Red Line Excavating a 3-part bid for work to include:  1) grading the road from the RR tracks to the western end 3 times during 2014; 2) grading the road between the RR tracks and Calle Junipero; and, 3) putting basecourse on the road between the RR tracks and Calle Junipero.  Susie Schoenfeld seconded the motion and it passed unanimously.

 

General Road Issues:  The Russian thistle was sprayed but another application of Roundup should be applied because recent rains have produced many new plants.  A gabion is being installed at the culvert near Rosa Linda; the directors still have much concern about possible damage from run-off in that area. 

 

The next order of business was a general discussion of the proposed 2014 budget (including revenue needs and proposed expenditures) and suggested timing for dues collection.  Al Webster moved that the proposed budget be approved by the Board and Bob Holzer seconded the motion, which passed unanimously.

 

Proposed 2014 Budget Categories

 

            Snow removal                                       300

            Grading (RR tracks to West end)       4000

            Liability Insurance                              1500

            Contingency grading (RoadPacker)   2000

            Legal, signage, repairs, misc.                500

            Reserve fund   ($40K ten year goal)   4000

 

                                                Total                12,300

 

 

After discussion, Susie Schoenfeld moved that SRRA maintain the 2012 membership dues amounts ($200 for homeowners east of the RRtracks, $275 for homeowners west of the RR tracks, and $100 for lot owners).  Ron Billingsley seconded the motion and it passed unanimously. 

 

The Board set the date for the SRRA Annual Meeting and potluck: Sunday, November 17 at 3:00 pm at the home of Jim and Carole Garland.

 

The Board then discussed election of officers.  Three officers (Jim Garland, Al Webster, and Bob Holzer) have 3 year terms (1 year remaining).  The two officers with 2 year terms (Ron Billingsley and Susie Schoenfeld) officially end their terms in September of 2013 but will be temporarily appointed to the Board until the annual meeting in November 2013.  The Board discussed possible new members and recommending soliciting nominations and volunteers from the membership.

 

Other Action Items:

 

1. Ron Billingsley will forward the names of the Tierra Colinas HOA president and treasurer to Jim Garland and will ask the TC treasurer to send a check for 2013 dues to Bob Holzer.

 

2. Jim Garland will send an email to all SRRA members requesting payment of 2013 dues.

 

3. Al Webster will ask the SF County Sherrif's office if officers can patrol Spur Ranch Road to help control speeding.

 

4. Susie Schoenfeld will contact the Chavez family to see if either of them would be willing to serve on the Board, to represent residents on the West end of the road.

 

5. All members work to compile up-do-date list of residences and lot owners.

 

There being no further business, Al Webster moved and Bob Holzer seconded that the meeting be adjourned at 7:45 pm.  The motion passed unanimously.

 

 

 




--
Ron Billingsley
466-8909

Friday, August 23, 2013

SRRA Minutes

SRRA DIRECTORS MEETING

MINUTES

August 22, 2013

 

Present:  Jim Garland, Al Webster, Ron Billingsley, Susie Schoenberg, Bob Holzer, and Carole Garland (not a Board member but took minutes).

 

The meeting was called to order at 6:05 pm. 

 

The first order of new business was a review of the 2013 finances.  Taking into account expenditures as of 8/22/13, SRRA has $4,947.67 left in the treasury. The reserve account is significantly smaller than the $8000 targeted (for two years accumulation).

 

Next was a discussion of road conditions east of the RR tracks and a review of Bob Sherwin’s commitment to complete his work on the road later this autumn. An email from a concerned resident expressing impatience and concern was shared with the Board. 

 

Motion: Al Webster moved that SRRA obtain from Red Line Excavating a 3-part bid for work to include:  1) grading the road from the RR tracks to the western end 3 times during 2014; 2) grading the road between the RR tracks and Calle Junipero; and, 3) putting basecourse on the road between the RR tracks and Calle Junipero.  Susie Schoenfeld seconded the motion and it passed unanimously.

 

General Road Issues:  The Russian thistle was sprayed but another application of Roundup should be applied because recent rains have produced many new plants.  A gabion is being installed at the culvert near Rosa Linda; the directors still have much concern about possible damage from run-off in that area. 

 

The next order of business was a general discussion of the proposed 2014 budget (including revenue needs and proposed expenditures) and suggested timing for dues collection.  Al Webster moved that the proposed budget be approved by the Board and Bob Holzer seconded the motion, which passed unanimously.

 

Proposed 2014 Budget Categories

 

            Snow removal                                       300

            Grading (RR tracks to West end)       4000

            Liability Insurance                              1500

            Contingency grading (RoadPacker)   2000

            Legal, signage, repairs, misc.                500

            Reserve fund   ($40K ten year goal)   4000

 

                                                Total                12,300

 

 

After discussion, Susie Schoenfeld moved that SRRA maintain the 2012 membership dues amounts ($200 for homeowners east of the RRtracks, $275 for homeowners west of the RR tracks, and $100 for lot owners).  Ron Billingsley seconded the motion and it passed unanimously. 

 

The Board set the date for the SRRA Annual Meeting and potluck: Sunday, November 17 at 3:00 pm at the home of Jim and Carole Garland.

 

The Board then discussed election of officers.  Three officers (Jim Garland, Al Webster, and Bob Holzer) have 3 year terms (1 year remaining).  The two officers with 2 year terms (Ron Billingsley and Susie Schoenfeld) officially end their terms in September of 2013 but will be temporarily appointed to the Board until the annual meeting in November 2013.  The Board discussed possible new members and recommending soliciting nominations and volunteers from the membership.

 

Other Action Items:

 

1. Ron Billingsley will forward the names of the Tierra Colinas HOA president and treasurer to Jim Garland and will ask the TC treasurer to send a check for 2013 dues to Bob Holzer.

 

2. Jim Garland will send an email to all SRRA members requesting payment of 2013 dues.

 

3. Al Webster will ask the SF County Sherrif’s office if officers can patrol Spur Ranch Road to help control speeding.

 

4. Susie Schoenfeld will contact the Chavez family to see if either of them would be willing to serve on the Board, to represent residents on the West end of the road.

 

5. All members work to compile up-do-date list of residences and lot owners.

 

There being no further business, Al Webster moved and Bob Holzer seconded that the meeting be adjourned at 7:45 pm.  The motion passed unanimously.

 

 

 

Sunday, August 18, 2013

Spur Ranch Road Update 08_18_2013

Dear Neighbor,

            As you've no doubt noticed, the Eastern segment of our road between the railroad tracks and Rte 285 has been regraded, with additional gravel added. This is a temporary measure to improve the road while we wait for Mr. Bob Sherwin of Bionic Soil Solutions (formery RoadPacker Southwest) to complete his work. A letter explaining the delays we have experienced on this project was sent to the community last month.

            Additionally, we have regraded the road west of Calle Junpero to Spur Ranch, in order to repair the damage done during the recent rains. We have also unclogged a culvert that became blocked with silt from the runoff, and are installing a filter system to inhibit future blocking. Although most residents at the West end of the road currently prefer to use Avenida Compadres, most of Compadres has no baseourse and becomes impassible with any significant rain. The directors therefore felt repairing this part of the road was a necessary step for the safety of the residents.

            At this time, the only part of the road which is in bad shape is the short segment between the railroad tracks and Calle Junipero, which has bad washboarding. Unfortunately, the lack of a basecourse on the segment means that grading offers no lasting improvement. We will have to wait until we have the budget to make improvements to that segment.

            Lastly, we have sprayed Russian Thistle along the length of the road. RT is a tenacious, highly invasive weed, but we hope we caught it early enough this year to have some impact on it.

            As a heads up, we will be requesting the 2013 dues from all residents and homeowner associations in the coming months. We've put off our dues request until now, because we didn't know what expenses we would incur with the Roadpacker-treated road. The financial situation is now clearer, and the SRRA board will be meeting soon to formalize our dues request.

            One last request: I would appreciate your sending to me the email address of any new members of the community, so that they can be added to future updates. With people moving in and out of the neighborhood, it's hard to keep track of everybody.

 

Regards,

 

Jim Garland

President, Spur Ranch Road Association